PDF to Excel with AI

Convert PDF to Excel with AI

PDFs are designed to be read, not edited. The moment you need to filter, sort, or run a formula on the data inside one, you hit a wall — and copy-pasting tables row by row is a tax nobody wants to pay. Sehnna's PDF to Excel converter uses AI to read your document, detect the tables inside, and rebuild them as a clean, editable .xlsx file with the right column types, headers, and totals.

What you can extract from a PDF

• Invoices and receipts — turn line items into a single expense tracker.
• Bank and credit card statements — convert months of transactions into a categorised sheet.
• Sales and financial reports — reshape locked tables into pivot-ready data.
• Supplier and customer lists — extract contacts into a working CRM.
• Inventory sheets and price lists — keep an editable, sortable copy in Excel.
• Scanned forms and contracts — pull structured fields into one row per submission.

How AI converts PDF tables to Excel

Traditional OCR turns a PDF into a wall of text and leaves you to figure out the structure. AI-powered conversion is different — Sehnna reads the entire document, detects where tables start and end, identifies column headers, infers data types (dates, currency, integers, text), and stitches multi-page tables into a single Excel sheet. You get a real .xlsx file, not a CSV blob.

Step by step

• Start a new project and upload your PDF.
• Describe the structure you want — column names, one row per what, anything to ignore.
• Preview the extracted spreadsheet in the browser.
• Ask the AI for fixes ('split address into city and zip', 'format dates as YYYY-MM-DD', 'add a totals row').
• Download the result as .xlsx — open it in Excel, Numbers, or Google Sheets.

Why this beats the old manual workflow

• No copy-paste — one upload covers the entire document, including multi-page tables.
• Column types are detected, so dates and currency don't arrive as plain text.
• AI cleans as it extracts — trim whitespace, normalise capitalisation, drop empty rows.
• Iterate with prompts instead of fixing cells one by one.
• Works on dozens of files at once when you're processing a batch.

Tips for the cleanest conversion

• Prefer the original digital PDF — scans need an OCR pass and are less reliable.
• Tell the AI which column is the unique key (invoice number, transaction ID, SKU).
• Specify date and currency formats up front to avoid mismatched parsing.
• If the PDF has several tables, ask for one tab per table in the workbook.

More than a converter

Sehnna isn't only a PDF-to-Excel tool — it's an AI platform for creating, editing, and converting business spreadsheets. Once your PDF is in Excel, you can keep iterating in the same chat: add a summary tab, build a category breakdown, generate a chart, or turn the data into a reusable template.